Translate emails in Outlook on the web with ease. Automate multilingual communication, manage translation settings, and streamline workflows for global teams. AI-powered localization platform
25% of the Fortune 500 trust Smartcat to power global email and content translation
Outlook on the web translate uses built-in AI to detect and translate email content automatically. This feature helps global teams communicate clearly, reducing manual effort and ensuring messages are understood in any language. For advanced control and accuracy, Smartcat’s AI-powered localization platform offers scalable solutions for managing multilingual content.
Translating emails in Outlook on the web is simple and efficient. Follow these steps:
This feature is ideal for business professionals who need quick, accurate translations. For complex or high-stakes communication, consider integrating AI-powered solutions like Smartcat for enhanced accuracy and workflow automation.
Step-by-Step: Translate Emails in Outlook on the Web
1. Open your Outlook web app.
2. Click the translation icon in the message toolbar.
3. Select your preferred language.
4. Instantly view the translated content.
1
Business Use Cases
Translate client emails, internal updates, and project communications to keep your global team aligned and productive.
2
For advanced translation management, automate workflows and ensure accuracy with Smartcat’s AI-powered localization platform.
3
Review translations for accuracy and context. For business-critical emails, use Smartcat to collaborate with your team and ensure quality.
4
Preview translated emails before sending to ensure your message is clear and professional in any language.
5
Send multilingual emails confidently, knowing your communication is accurate and on-brand.
Outlook web app may translate or alter emojis, which can affect the tone of your emails. To turn off translation of emojis:
This ensures your messages remain clear and your intended meaning is preserved.
90%
Faster Multilingual Communication
Accelerate global email workflows by automating translation in Outlook and Smartcat.
50%
Less Manual Work
Reduce time spent on manual translation and focus on business priorities.
100%
Consistent Messaging
Ensure every email is clear and on-brand across all languages with AI-powered translation.
“With Smartcat, our global email communication is seamless. The AI-powered translation ensures every message is clear, accurate, and delivered instantly to our international teams.”
”Explore Case Study →
Outlook web app supports translation between many languages, including English, Dutch, and Russian. For best results, adjust your language settings and follow these guides:
For high-volume or business-critical translations, Smartcat ensures accuracy and consistency across all languages.
Best Practices for Managing Multilingual Email Workflows
Built-in translation tools are helpful but may lack business-level accuracy. For scalable, reliable results, automate your workflow with Smartcat’s AI-powered platform. Collaborate in the cloud, assign reviewers, and manage multilingual content at scale.
Why Automate Email Translation?
• Eliminate manual copy-paste
• Reduce errors and delays
• Ensure consistent, on-brand messaging for global teams
Smartcat empowers businesses to automate and manage multilingual email workflows at scale. Our AI-powered localization platform delivers accurate, context-aware translations and seamless collaboration for global teams. Start streamlining your localization workflow today. Contact our team
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This page is based on Microsoft documentation, user forums, and Smartcat’s localization expertise. We combined official support resources, language technology research, and Smartcat’s platform documentation to provide practical, business-focused guidance.
Official documentation for Outlook on the web translation features.
Guides and best practices for AI-powered localization and workflow automation.
International standards for language codes used in translation workflows.
Academic research on translation accuracy and AI advancements.
Meet with our experts to discover how Smartcat can automate and streamline multilingual email workflows for your business.
Smartcat delivers fast, accurate, and scalable email translation for global teams—without sacrificing quality, speed, or cost-efficiency.
400%
Faster Email Workflows
Accelerate multilingual email delivery by automating translation with Smartcat.
70%
Cost Savings
Reduce translation costs for business communications while increasing quality.
31 hours
Saved Monthly
Streamline marketing and L&D email translation with Smartcat’s automation.
Automate and manage multilingual email workflows with Smartcat’s AI-powered platform. Sign up for a free trial and experience seamless translation for your global team.
See how Smartcat’s AI translation can transform your multilingual email workflows and help your business communicate globally.
Outlook on the web translate detects foreign language emails and offers instant translation. Open the email, select the translation option, and choose your preferred language. For automated, high-volume translation, Smartcat provides scalable solutions for global teams.
Yes. In Outlook web app, go to Settings > Language or Translation and disable emoji translation. This keeps emojis in their original form and preserves your intended message.
Open the English email, click the translate icon, and select Dutch as the target language. The translated message will appear instantly. For business-critical emails, review for accuracy or use Smartcat for advanced translation management.
Open the Russian email in Outlook web app, select the translation option, and choose English. For emails with complex or technical content, Smartcat’s AI-powered platform ensures accurate, context-aware translation.
Outlook’s built-in translation is suitable for everyday communication but may lack the accuracy needed for business-critical emails. For high-stakes or sensitive content, use Smartcat for AI-powered, quality-assured translations.
Automate your email translation process with Smartcat. Assign reviewers, manage multilingual content, and ensure every message is clear and on-brand for your global team.
• Microsoft Support
• Smartcat Documentation
• ISO Language Codes
• Academic research on machine translation
• Industry reports on localization technology
Microsoft Support: Official documentation for Outlook on the web translation features.
Smartcat Documentation: AI-powered localization and workflow automation guides.
ISO Language Codes: International standards for language codes in translation.
Academic research: Studies on machine translation accuracy and advancements.
Industry reports: Insights on localization technology and global communication trends.