PDF Translation Agent

The Smartcat PDF Agent is an expert-enabled AI tool that automates the translation and formatting of PDF documents. It transforms static, hard-to-edit files into multilingual, publication-ready content. PDF Agent maintains the original PDF’s layout or design integrity.

Unlike generic tools, the PDF Agent adapts to your brand and institutional knowledge, continuously improves from human feedback, and fits into Smartcat’s unified content workflow. It’s ideal for global teams who need to launch documents faster, in every language, with fewer manual steps.

To translate a PDF, simply upload your file to Smartcat. The PDF Agent:

• Detects the source language.

• Automatically extracts structured content including tables, images, and footnotes.

• Applies AI-powered translation tuned to your language pair.

• Preserves formatting and visual layout.

• Enables collaborative editing and review.

Once finalized, the translated file can be exported as a fully formatted PDF—ready to share or publish.

The PDF Agent is built directly into Smartcat’s enterprise AI platform, working seamlessly from upload to publishing. You can also interact with Ask Cat, Smartcat’s embedded AI assistant, for real-time guidance, answers, and suggestions as you go.

Once you upload a PDF, the Agent:

• extracts and segments the content using AI, preserving layout and structure.

• translates the text in real time, optimized for your language pair.

• lets your team edit, review, and comment directly within the platform.

• learns from every correction to improve quality and brand alignment over time.

• Outputs polished, multilingual PDFs—no need to switch tools or manually reformat.

With Smartcat and Ask Cat working together, you gain full control, faster turnaround, and continuous improvement in every document workflow. AI can automate 30% of tasks across various sectors, freeing human capacity for more complex decision-making.[1]

Traditional PDF translators offer a one-time, text-only translation with little regard for layout, brand voice, or quality. Smartcat’s PDF Agent, by contrast, is an intelligent system that:

• Maintains complex layouts and design fidelity.

• Adapts to your terminology, tone, and compliance standards.

• Offers built-in review and feedback cycles.

• Improves with use, thanks to human-in-the-loop learning.

The PDF Agent is purpose-built for enterprise teams that work with high-stakes, multilingual documents. It’s especially valuable for:

• L&D teams, speeding up the localization of manuals, onboarding guides, and compliance training.

• Marketing teams, launching brochures, product sheets, and sales collateral in multiple languages at once.

• Legal and financial teams, translating contracts, policies, and reports with layout intact.

If your team handles content that must be accurate, on-brand, and fast to market, the PDF Agent is for you.

The Smartcat PDF Agent is designed to do exactly that. It combines generative AI with formatting intelligence to deliver translated PDFs that are both linguistically accurate and visually consistent. It eliminates the need to rebuild files manually, reduces turnaround times, and ensures that your documents stay professional, compliant, and brand-aligned in every language.

Smartcat supports unlimited collaborators working simultaneously:

• You can add as many team members as you want—there’s no license cap on seats.

• Multiple users can work on the same document or project at once, each editing assigned segments while viewing others’ progress in real-time.

So whether you have two collaborators or two hundred, they can all log in, contribute, comment, and review in parallel.

Enterprises who use Smartcat AI Agents can transform content operations into a strategic growth engine rather than just a cost center. By automating the entire lifecycle—from content ingestion and AI-powered segmentation to translation, localization, and publishing—these Agents eliminate manual handoffs, drive consistency with your brand’s voice and compliance rules, and accelerate time-to-market by up to 80%. 

Instead of juggling multiple disconnected tools or overloading your team, Smartcat provides a single, unified platform where AI Agents handle repetitive tasks and learn from every human correction, continually boosting accuracy and reducing rework. Recent findings accessed that AI assistance increases worker productivity, as measured by issues resolved per hour, by 15% on average. [2]

Beyond efficiency gains, Smartcat AI Agents empower global teams to collaborate in real time. Stakeholders across marketing, product, legal, and localization can co-edit, review, and approve content in one workspace. This seamless integration not only shrinks content production costs by as much as 70%, it also scales your output without scaling headcount, giving you the agility to launch more campaigns, products, and training programs simultaneously in every market.

According to research, AI boosts productivity and, in most cases, helps narrow the gap between low- and high-skilled workers. [2]