Document Translator: Translate Any File and Keep Its Formatting

Yes. Set up your free trial, upload the file, and the Content Translator Coworker translates editable documents — Word, Google Docs, training guides — while keeping formatting, structure and your brand terminology in place.

Select the languages you want, run the translation, then download the file with its original layout intact.

Yes. Upload your .doc or .docx file, choose your target languages, and run the translation.

Fonts, tables, images, headers and footers stay exactly where they belong in the translated file, so there's no manual reformatting afterwards. You can review and edit the result in the Smartcat Editor with your team before downloading a ready-to-share Word document.

Google Docs are supported too — see the Google Docs translator.

Spreadsheets are covered in detail above — see “Spreadsheets stay consistent across every sheet”.

The short version: cell contents are translated, column and sheet structure survive, and calculated cells come back as values rather than working formulas, so check them after export.

For a spreadsheet-only workflow, use the dedicated Excel translator.

Yes. Smartcat's TXT file translator handles plain-text files in seconds: upload the .txt file, select from 280+ target languages, and download the translated version with line breaks and encoding preserved.

It works for single files or batches — app strings, subtitle exports, or drafts.

Yes. Unlike free web translators that limit how much text you can paste at once, Smartcat handles complete manuals, contracts and books — hundreds of pages in a single project.

Translation memory keeps terminology consistent from the first page to the last, and your team can review and edit collaboratively without splitting the file.

For long passages of raw text, use the large text translator.

It depends on the language pair, the content type, and how much of your own data the engine can draw on.

Quality is strongest on high-resource languages and factual content, and it improves as your translation memory and glossary accumulate.

For anything where an error is expensive — contracts, regulated documentation — take the AI draft and add a human review pass on the sections that carry risk.

Yes. Pick one source language and as many targets as you need in the same project — the file is translated in parallel, not sequentially, and each language exports separately.

Your glossary and translation memory apply to every target at once, so a term you approved in German is applied consistently when the same file goes to Japanese.

Yes. Smartcat's Document Translation Agent uses optical character recognition (OCR) to pull text out of images.

That covers scanned PDFs and image files such as PNG, GIF and JPG.

Editable formats such as DOCX, XLSX and TXT are read directly, with no OCR step.

Google Translate and DeepL hand back text. Smartcat rebuilds the document:

• 80+ file types accepted, formatting reassembled in the output.
• Scanned files read with OCR.
• Your glossary and translation memory reused across every file.
• Human review in the same workflow, through a Marketplace of vetted experts.

The free tools are faster for a paragraph; this is for the file you have to send to someone.

Google Translate and DeepL are trademarks of their respective owners. Smartcat is not affiliated with, endorsed by, or sponsored by Google or DeepL.

Yes. Access is per user with role-based rights, so a reviewer sees only the projects assigned to them.

• Corporate customers can enforce sign-in through their own identity provider — Azure AD, Okta and ADFS are supported.
• Higher tiers add multiple isolated workspaces, which is how teams separate departments, clients or confidential deal rooms.

Smartcat is SOC 2 Type II compliant, and files are encrypted in transit and at rest.

Every plan starts with a 15-day free trial: 15,000 Smartwords, full access to translation capabilities, no card required. Paid plans start at $1,200/year (Adapt) and scale to enterprise tiers.

Smartwords are the usage credits that pay for AI translation, and a document costs Smartwords based on its word count — not its page count or file size. Full breakdown on the pricing page.

Two places.

• Heavily designed files. If the layout was built in InDesign and exported flat, or if the text lives inside images, the rebuild is approximate and a designer still touches it.
• Low-quality scans. OCR reads clean 300-dpi typed text reliably, but handwriting, faxed pages and dense multi-column tables produce misreads — and a misread source produces a confidently wrong translation.

For files like that, budget a designer or a human subtitler on top of the AI draft.

For anything that carries risk, yes.

Smartcat combines AI translation with professional human review, which matters most for legal, medical and regulated content. The AI draft arrives in minutes, then your own reviewers or vetted linguists finalize the details in the same editor — and their edits feed your translation memory.

Yes. Upload your presentation into the Document Translation Agent, translate it with AI, review and edit in the Smartcat Editor, then download the PPTX in the new language.

The formatting of the original presentation is kept intact.

Yes, on the Anticipate and Autonomous plans. The API accepts documents, returns translated output, and syncs translation memories programmatically, so document translation can run inside your own pipeline.

There is no API access during the free trial. On lower tiers, the built-in integrations cover most automation needs without code.

Your workspace, files and translation memories stay in your account — nothing is deleted when the 15-day trial expires. You keep access to what you translated and can continue by choosing a plan.

Text already in your translation memory is not charged again, so re-running a document after a small edit costs Smartwords only for what changed.

Question not answered here? Book a demo — a 1:1 consultation with a Smartcat specialist, no commitment, no form queue.