Discover the best RFP AI agent software. Automate responses, personalize proposals, and increase win rates with Smartcat's platform for global sales teams. Transform hundreds of hours of repetitive work into strategic opportunities.
25% of the Fortune 500 trust Smartcat's enterprise AI platform to automate and scale global proposal management.
90%
Faster RFP Completion
Reduce RFP completion time from weeks to hours with automated workflows.
35%+
Increased Win Rates
Submit higher quality, more accurate, and perfectly branded proposals, every time.
100%
Brand Consistency
Ensure every proposal reflects your company's unified voice and most up-to-date data.
Centralized Content Library
Sync content from SharePoint, Google Drive, and Confluence to create a single source of truth that is always fresh and reliable for your proposals.
Automated Proposal Generation
Ingest any RFP format—Word, Excel, or PDF—and let the best rfp personalized ai agent generate a high-quality first draft in minutes.
AI-Powered Personalization
Effortlessly tailor responses to each specific client and opportunity. The AI suggests relevant content and customizes answers for maximum impact.
Intelligent Review Workflows
Streamline version control and reduce email coordination. Collaborate with subject matter experts in a single platform to finalize proposals efficiently.
Simultaneous Multilingual Responses
Create and localize proposals at the same time in over 280 languages. Respond to global opportunities without any delays.
Continuous Learning Loop
The AI learns from every edit made by your team. It becomes smarter and more attuned to your company's voice with each proposal.
Advanced Analytics
Track content performance, proposal cycle times, and win/loss reasons. Gain strategic insights to refine your proposal strategy over time.
Seamless Integrations
Connect the RFP agent to your existing tech stack, including CRMs like Salesforce, to create a fully integrated and automated sales workflow.
1
Connect Your Content
Set up your centralized content library by connecting your knowledge sources. The AI agent ingests your company data to build its foundation.
2
Generate Your First Draft
Upload any RFP document. The best ai agent to automate rfps will analyze the questions and generate a complete, high-quality draft in minutes.
3
Review and Refine
Collaborate with your team to review and enhance the AI-generated draft. Every edit trains the agent, improving future responses.
4
Submit and Win
Export a professionally formatted proposal in your desired format. Track the outcome and use analytics to accelerate deal closure.
For Global Sales Teams
For Proposal Managers
For Technical Teams
For Executive Leadership
for ease of setup
ease of use
global corporate clients
of the Fortune 500
70%
reduction in file preparation time
Smith+Nephew dramatically reduced document preparation time for complex sales and training materials with Smartcat's intelligent automation.
30%
increased translation output
Discover how Stanley Black and Decker expanded their global reach by quickly localizing content for new markets with autonomous agents.
50%
higher productivity with workflow automation
Learn how Expondo's teams achieve better results with fewer resources by using Smartcat's platform to automate proposal and content workflows.
Smartcat's automated project management and AI translation save so much time. Once workflows are configured, they run seamlessly. These features work together to streamline our entire process.
”Explore case study →
Discover how Smartcat's AI agent can help you automate proposal creation, respond to global bids faster, and enable your team to focus on strategy.
An RFP AI Agent is a specialized AI solution designed to automate the entire Request for Proposal process. It centralizes your company knowledge, generates high-quality draft responses in minutes, and enables your team to create personalized, accurate proposals with unmatched speed and efficiency.
Unlike basic AI, an AI Agent is built to handle complex, multi-step tasks autonomously. For RFPs, this means it can ingest documents, parse questions, find the best answers from your knowledge base, and assemble a full draft. It also learns from your team's edits, continuously improving its accuracy and alignment with your brand voice.
Our platform offers a comprehensive set of features to streamline your proposal workflow, which many consider when searching for 'loopio rfp ai agent features'. Key capabilities include:
Centralized Content Library: A single source of truth for all your proposal content.
Automated Proposal Generation: Creates drafts from any RFP format (Word, Excel, PDF).
AI-Powered Personalization: Tailors responses to specific client needs.
Intelligent Review Workflows: Simplifies collaboration and approvals.
Simultaneous Multilingual Responses: Creates and localizes proposals in 280+ languages.
Continuous Learning Loop: Improves with every edit from your team.
Yes. While our RFP AI agent comes pre-configured for optimal performance, you can use Smartcat's Agent Builder to personalize and customize workflows. This is ideal for businesses with highly specific needs, and the resulting configuration is completely secure and private to your organization.
Absolutely. Smartcat offers extensive integration capabilities. You can connect our RFP AI Agent with your existing CRMs (like Salesforce), content management systems (like SharePoint), and other business tools for a seamless and fully automated workflow.
Smartcat employs enterprise-grade security with SOC 2 Type II compliance. We use end-to-end encryption and comprehensive data protection protocols to safeguard your sensitive proposal content at every stage of the process.
Implementation is fast. Thanks to an intuitive interface and guided setup, most customers can deploy the RFP AI agent and start automating their first proposals within days, not weeks.
Yes. Smartcat’s AI Agents can be trained on your specific industry terminology and content. They excel at handling proposals for technical, legal, financial, and other specialized fields, ensuring accuracy and freeing your subject-matter experts for high-value strategic work.
Vaccaro, M., Almaatouq, A., & Malone, T. (2024). When combinations of humans and AI are useful: A systematic review and meta-analysis. Nature Human Behaviour, 8, 2293–2303. https://doi.org/10.1038/s41562-024-02024-1
McKinsey & Company. (2021). The value of getting personalization right—or wrong—is multiplying. https://www.mckinsey.com/capabilities/growth-marketing-and-sales/our-insights/the-value-of-getting-personalization-right-or-wrong-is-multiplying
Stanford HAI. (2025). AI Index Report 2025. https://hai.stanford.edu/ai-index/2025-ai-index-report