How Smartcat AI enabled Smith+Nephew to reduce translation turnaround time by 400%

After having worked with legacy translation agencies for years, Smith+Nephew reported KPI improvements across various metrics with Smartcat in comparison. These include faster turnaround times, reduced workload for Smith+Nephew’s in-house reviewers, and cost savings. While keeping costs in check, the in-house translation team was able to translate twice as many courses compared with possible output with previous language service providers.

Barbara and her team had to contend with numerous issues that acted as a drag on their ability to optimize their translation workflow and outcomes.

The translation agencies Smith+Nephew were working with were charging high rates for human translation. With increasing eLearning localization needs, budgetary pressures generated a bottleneck in upskilling their sales team. The time spent to carry out extensive in-house reviews and edits on the translations that Smith+Nephew received presented a significant efficiency drag.

Levels of translation accuracy could differ from one translation to another with previous translation service providers. According to Barbara, “this is unacceptable in any business, but even more so in a highly regulated one like medical devices.” Additionally, there was a lack of terminology consistency across content and languages.

Translations procured from translation agencies often required many work hours to rework them for appropriate consistency and audience suitability. This in-house subject matter expert time could have been put to better use towards business growth in other ways.

There were severe workflow and consistency issues as a result of collaborating offline. These included a lack of synchronization and a much greater demand for time to manage projects and send, receive, and update files. The need to manually implement in-house review edits also acted as a time drag.

There was also an absence of workflow centralization and linguistic asset ownership and maintenance.

One of the biggest pain points for the Smith+Nephew translation department was coming up with various workarounds for the many different file types used when developing eLearning courses: images, videos, PowerPoint slides, XLIFF files for Articulate Rise and Storyline, and numerous others.

Before moving to Smartcat for their translation needs, Barbara and her team were particularly conscious of the need for a centralized translation management system to optimize corporate learning course localization.

Prerequisite performance outcomes were improved speed, operational agility, and high quality and consistency standards, to meet the growing organizational need to have a globalized online training environment. The translation team was also keen to improve its ability to work together and take ownership of linguistic assets, all within one online centralized translation platform.

With Smartcat, Smith+Nephew has instant access to a translation platform that fully supports Articulate XLIFF files. As a result, the company can create courses in Articulate and translate them into the seven additional languages they need when required. The Smith+Nephew team uses both Articulate Rise 360 and Articulate Storyline 360 to create and distribute dozens of online courses for Smith+Nephew’s global workforce. In many cases, only offering the English version of a course doesn’t create the desired learning impact required for the Smith+Nephew workforce as a whole.

Switching to Smartcat has eliminated the chance of “doing the work twice” for Barbara’s team. This occurred in the past when two team members would perform the same task on a translation project due to a lack of ability to communicate and collaborate with full visibility. It was owing to the offline nature of the translation process with previous agencies.

Now, the Smith+Nephew translation team can collaborate seamlessly with work all taking place in the same Smartcat workspace, which saves work in real time. As a result, the translation lifecycle is smoother and the team is able to cut out labor wastage and streamline their workflow.

The translation team can now stop mistakes before they happen by editing video subtitle source language text before translation. They can make these changes quickly and directly, rather than involve their graphic design team, thereby shortening turnaround time.

Barbara’s team also uses Smartcat video translation in Smartcat Editor with live video preview and collaboration with internal and external reviewers, all within a specific project in their Smartcat workspace.

By moving to Smartcat, the Smith+Nephew translation team immediately benefited from using a template system that enables fast creation and tweaking and a wide range of settings to achieve their exact preferences.

Overall, Smith+Nephew has been able to improve its localization KPIs across the board by migrating its operations to Smartcat. The company achieved considerable cost savings, reduced editing workload by 70%, and shortened turnaround time from an average of 10 days with their previous translation service providers to between two and three days with Smartcat AI for the same course length. Moreover, they have benefited from a markedly smoother, centralized operational setup.

Barbara’s team is now able to collaborate openly, all within the same online workspace. They can use Smartcat AI to help them create corporate learning courses and translate them in addition to receiving ongoing support from the Smartcat team when required. The department has also benefited from a substantial reduction in administrative work.

Barbara explained that, while happy with the changes that her department’s migration to Smartcat AI have enabled, she’s eager to keep on improving and harnessing the full breadth of features of the Smartcat platform.

This includes implementing dedicated training (and retraining when required) of Smartcat AI to develop their translation memories and glossaries, which update with each new translation within a central, client-specific record system.

The Smith+Nephew translation team are looking forward to taking full advantage of Smartcat’s range of AI-based features to maximize their global localization success. These include AI translation, generative AI Action edits, comprehensive course-authoring platform support, the possibility of inviting existing providers to a central workspace to improve collaboration, and on-hand technical support from the Smartcat team.

As a result, Smith+Nephew’s translation department will continue to form an integral part of the organization’s mission to deliver a superior corporate learning program for its workforce in all seven working languages.